You already collect the sign-in sheets, surveys and spreadsheets. Storyhouse turns them into reports funders trust, with every number linked to the de-identified people behind it, and a clear plan for proving what changes next. Your whole agency works in one place, each person on their own login.
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It’s the week before the funder report is due. The sign-in sheets are in a binder, the survey is in one export, the roster is in another, and the template asks what changed for people. You know what changed. You watched it happen. Proving it is the part that eats your weekend.
Storyhouse is built for that week, and for the program director who deserves a better one. Drop in what you already have and it shows you what you can prove today, what’s an estimate and what you still need to collect. Then it writes the report, with every number open to the people behind it, so you spend your time on the program instead of the spreadsheet.
It’s the same method The Data Guys™ has used building data systems for fifteen years, packaged so a coordinator can do on a Tuesday afternoon what used to take a consultant a month.
Storyhouse sorts each measure into five rungs and labels it honestly: report now, estimate, or not established yet. Your reports never claim more than your data supports.
Examples from the Storyhouse sample program, a fictional digital skills class.
Drop in the spreadsheets, survey exports and sign-in sheets your team already keeps. Storyhouse reads each column, flags names, emails and phone numbers as personal, checks for duplicates and gaps, and links records across files by participant ID. Or start from scratch with ready-made intake, exit and follow-up forms.
Every measure lands on the evidence ladder, from activities to impact, and is marked report now, estimate or not established yet. Findings are ranked, gaps between groups are surfaced, and the measurement plan tells you exactly what to collect next, and when, to climb a rung.
Report studio writes seven kinds of reports from one approved evidence base. Every highlighted number opens the rows behind it. Quotes only appear with consent, small groups are folded in so no one can be singled out, and the public dashboard shows approved measures only.
Every number in Storyhouse opens. Behind “98 learners improved their scores” are 98 people, listed by participant ID with their before and after, their site and their cohort, never their names. Where someone said yes to sharing, their own words sit right under the table. It’s the difference between a claim and a receipt, and it’s in every dashboard and every report appendix.
Plenty of teams will paste a spreadsheet into a general AI tool and get a decent paragraph back. That isn’t the hard part of funder reporting. The hard part is the structure underneath, and that is what Storyhouse is.
Plans, records, measures, funder requirements and last quarter’s numbers live in one place with a memory. Every figure links back to its source rows. A chat window holds none of that.
Drop in the grant agreement and Storyhouse pulls out every requirement, target and deadline, then shows which ones your records answer today, which are partial and which are gaps.
The in-house version is one smart person with a prompt, until that person leaves or asks differently in March than in January. Storyhouse keeps the history, so the next report is faster than the last.
Pasting case data into a general AI tool is a privacy problem the moment it happens. Storyhouse keeps records in an encrypted, role-controlled database and uses AI only where it’s safe to.
The Data Guys™ has built data systems for federal agencies, multibillion-dollar construction companies, public agencies and community organizations. Storyhouse is that method, packaged for teams who can’t hire for it.
Nothing stops you. Teams that try it in-house find out fast that most of the work is the data house, not the writing. That’s the part we built.
These are pages from the sample program’s 20-page impact report. It has an executive summary with the numbers that matter, charts of what changed, results by site, cohort, age and language, the evidence ladder, recommendations, and participants’ own words, shared with permission. Every number links to a definition and its source rows in the appendix, and the whole report downloads as Word or PDF.
Intake, session sign-in, exit survey, follow-up check-in and a story interview guide, ready to use. Fill them in on any device, hand a tablet to participants, share any form by link or QR code, or build them in Google Forms, Microsoft Forms or KoboToolbox. Follow-ups go out as personal links already matched to each person.
CSV and Excel, many files per program. Column-by-column checks, duplicate and gap detection, and record linking by participant ID. Download it all back as Excel or CSV any time.
A 100-point read on evidence depth, data quality, staff review, follow-up and stories, with the next three moves that raise it.
What to collect, from whom and when, mapped to Activities · Outputs · Outcomes · Longer-term outcomes · Impact.
Load each funder’s required measures and targets once, then track progress against every grant on one page.
Full impact report, funder proposal or RFP, grant progress report, board brief, annual report, community story and results at a glance. Your logo, your colors, and a funder or partner logo on the cover. Word, Markdown and PDF.
Filter by any group and every number recalculates. Public view shows approved measures only and hides any group under five people.
Quotes appear only when someone said yes, always without names. Photos stay out until they’re cleared for use.
Click any figure and see the de-identified people who produced it, with their own words where they said yes. The same appendix goes into every Word and PDF report.
Your agency is your team’s shared home. Programs autosave for everyone, and if two people change the same program at once, Storyhouse catches it and lets you choose which version to keep.
On the Network plan, grantee agencies join with your network code. Each one works in its own private agency on common measures and forms, and shares finished reports with you when they’re ready. Participant records never leave the grantee. Withdraw a report or leave the network, and access ends right away.
Every plan includes every report type, forms, funder tracking, team logins with roles, updates and support. Pay monthly or yearly. Every plan starts with 14 days free, and nothing is charged until the trial ends.
or $180 a month
One organization with one to three programs
Organizations with budgets under $500,000 pay $1,200.
Start free trialor $720 a month
Organizations with several programs, sites and funders
Billed yearly
Funders and intermediaries overseeing providers
Scoped with you, billed yearly
Agencies and funders that want their systems connected and their data warehoused
Prices are per agency. Pay yearly, or monthly at a tenth of the yearly price (yearly saves two months). Network is billed yearly. Agency includes onboarding with The Data Guys™. Data House is scoped and priced with you, starting at $18,000 a year. Washington sales tax is added at checkout where it applies. Extra seats on Program and Agency are $10 per person per month. Pay by card, bank transfer, invoice or purchase order (30-day terms). Full refund within 30 days of your first purchase. Questions about a plan? Email us or book a 30-minute walkthrough
The people in your programs shared their information with you, not with the world. Storyhouse is built to keep it that way.
Read the full security overviewSomething else on your mind? Email info@thedataguys.org. A person reads every message.
You can write a paragraph that way, and some teams do. What a chat window can’t do is hold your program: the records, the definitions, the funder’s requirements and last quarter’s numbers, with every figure linked to the de-identified people behind it. It also can’t keep participant records out of a general AI tool, which matters the moment case data is involved. Storyhouse is the structure underneath the writing, and it asks the same questions the same way every reporting cycle.
Every figure in a Storyhouse dashboard or report opens to the exact rows that produced it. Behind “98 learners improved” are 98 people, listed by participant ID with their before and after scores, site and cohort, never their names or contact details. Where a person said yes to sharing, their own words appear under the table. The same list goes into an appendix of every Word and PDF report.
Data House is for agencies and funders that want their systems connected. We add scheduled imports from the case-management system you already use (Apricot, Salesforce NPSP, ETO, CommCare and others), a relational data layer under your programs so funders can roll up grantees live, and a read-only reporting connection for your analyst or BI tool. It’s the implementation work The Data Guys™ has done for fifteen years, delivered inside Storyhouse, from $18,000 a year.
No. Storyhouse was built for program managers and coordinators. If you can open a spreadsheet, you can use it. The guided start walks you through your first program in about ten minutes, and the Agency plan includes onboarding with us at no extra charge.
Every feature for 14 days, for your whole team, with up to 25 people invited. You choose a plan, monthly or yearly, and add a card to start; nothing is charged until the trial ends, and you can cancel any time before then. Paying by invoice or purchase order? Email us and we’ll set up your trial.
One person creates the agency and becomes its owner. They invite teammates by email and pick a role for each: admin, staff or viewer. Everyone signs in with their own email and password, and the activity log shows who did what.
Only people your agency has invited, and only as their role allows. Each agency is walled off inside the database itself. Our own admin view shows account details like plan and seats, never program data. Funders in a network see only finished reports you choose to share.
In a dedicated Storyhouse database in the United States, encrypted in transit and at rest. We never sell it and never use it to train AI. You can download all of your data as Excel or CSV, or a full encrypted backup of any program, at any time.
Yes. Owners and admins upload the agency logo and set an exact brand color once, and every report, Word export and shared form picks it up. Each report can also add a funder or partner logo on the cover, like “Made possible by” a foundation.
Three ways. Staff can enter answers on any device, hand a tablet to participants in a locked participant mode, or share any form by link or QR code so people answer on their own phone. Follow-up surveys can go out as personal links already matched to each participant, which is how follow-up response rates go up. Answers wait in a private inbox until staff add them.
It replaces the routine work: cleaning spreadsheets, counting outcomes, building charts and writing the same report every quarter. It doesn’t replace your system of record, a formal external evaluation, or a data leader setting strategy. Most teams use it so their staff and evaluators spend time on decisions instead of formatting.
No. Keep your system of record. Export to CSV or Excel and bring it into Storyhouse to turn it into evidence and reports. Many teams refresh their data monthly or before each funder report.
Yes. Pay by card, bank transfer, invoice or purchase order with 30-day terms. We can provide a W-9, a certificate of insurance and an order form. Full refund within 30 days of your first purchase.
Extra seats on Program and Agency are $10 per person per month. Seats belong to the agency, so you can move one to a new person whenever someone leaves.
That’s the Network plan. The funder invites up to 15 grantee agencies with a join code. Each grantee works in its own private agency, uses common measures and forms, and shares finished reports with the funder when they’re ready.
Plain-English guides we wrote for program teams. Use them with Storyhouse or without it.
The difference your funder is really asking about, with examples from real program types.
Read the guideYour program’s if-then story on one page, built backwards, with a template to copy.
Read the guideWhat funders ask for, a section-by-section template, and how to report a missed target honestly.
Read the guideWhat a chatbot can and can’t do for funder reporting, and where participant privacy draws the line.
Read the guideCreate your agency, bring one spreadsheet, and see what your data can already prove, and who is behind every number. It takes about ten minutes.
